Executive Assistant-Banking

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Working with one of our top financial clients, this role calls for an Executive Assistant-Banking. This position involves providing dedicated administrative support to senior executives, primarily supporting a Vice President and multiple directors. The role offers potential for extension and conversion, with the opportunity to work within a dynamic financial environment.

Pay rate range (CAD): $17.60/hr – $26.83/hr

Responsibilities:

Manage and coordinate calendars for assigned executives, including scheduling meetings, checking for conflicts, and preparing agendas
Arrange travel and accommodations, including itineraries and expense reports
Support meeting logistics, including booking venues, preparing materials, and arranging equipment and refreshments
Handle correspondence, emails, and communication on behalf of executives, ensuring timely follow-up and prioritization
Maintain and organize files, documentation, and reports with confidentiality and accuracy
Review and process expense reports and invoices
Assist with office logistics, including room bookings and event support as needed
Exercise discretion when managing sensitive information and correspondence
Prioritize workload to meet deadlines in a fast-paced environment
Coordinate and communicate effectively with internal and external stakeholders
Desired Skill-Set:

1-2 years of experience as an Executive Assistant
Calendar management expertise, including scheduling and conflict resolution
Expense management experience, including reviewing and submitting invoices
Proficiency in Microsoft 365 applications: Excel, Outlook, Word
Strong organizational skills and attention to detail
Excellent communication skills, both verbal and written
Ability to work independently with minimal supervision
Discretion and confidentiality in handling sensitive information
Strong decision-making skills
Nice to Have:

Experience in the banking or financial sector
Familiarity with AI tools like Copilot or ChatGPT integration
Prior experience working with senior executives in a corporate environment