Construction Administrative Assistant

About the job
Hiring: Construction Administrative Assistant

Location: Ottawa Southeast, Onsite (5 days a week in office)

Duration: 12-month Contract (possibility to move to permanent)

Hourly Rate: $20/hour – $28/hour (based on experience)

Client: Construction

Overview:

Our client, a busy construction company is seeking an organized construction administrative assistant to support office with clerical, Accounts Receivable, Purchasing, and administrative tasks. You’ll help communicate with vendors and clients, obtain bids from subcontractors, and place change orders. The ideal candidate will have great computer, communication, and time management skills. This position offers an opportunity to advance within the organization.

Responsibilities:

Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
Answer incoming phone calls and respond to emails in a professional way
Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
Accounts Receivable and Purchasing duties
Must Haves:

High school diploma is required – additional college such as an associate degree or bachelor’s degree is very valuable
3 years of experience of administrative experience is needed
6 months experience in administrative duties in a busy construction office is required
Familiarity with the construction industry is required
Excellent time management, organization, and communication skills are needed
Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)
French is an asset but not required
We appreciate all interest; however, only candidates whose experience fully meets the posted requirements will be considered.

Interested?

If you meet the above criteria apply now! Please send your resume to Kristen.mccausland@stafingo.com for immediate consideration.

**AI is not being used in the application/recruitment process for this position**

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Requirements added by the job poster

• 1+ years of Construction experience

• Authorized to work in Canada

• Working in an onsite setting

• 3+ years of experience in Administrative