Administrative Assistant

About the job
Administrative Assistant II

Location: Cold Lake, AB

Type: 1-year contract

Rate: $30/h

About the Role

We are seeking a highly organized and proactive Administrative Assistant/Coordinator to support daily operations at a fast-paced site environment. This is a hands-on role that requires strong administrative, coordination, and communication skills to ensure smooth day-to-day operations. You will act as a key point of contact between field teams, leadership, and vendors while managing a variety of administrative and operational tasks.

Key Responsibilities

Provide day-to-day administrative support to site leadership and operations teams
Coordinate and schedule meetings, travel, and on-site activities
Manage onboarding and offboarding processes for employees and contractors
Maintain accurate records, reports, and documentation
Process expense reports, timesheets, and support payroll activities
Coordinate with vendors and suppliers (ordering materials, office supplies, etc.)
Support facility and site-related needs (maintenance requests, coordination, etc.)
Track and manage inventory of site supplies
Assist with event coordination (site meetings, team events, etc.)
Act as the communication hub between teams, ensuring information flows efficiently
Handle confidential information with discretion and professionalism
Qualifications

3+ years of administrative or coordination experience
Experience in oil & gas, industrial, or site-based environments is strongly preferred
Strong organizational skills with the ability to manage multiple priorities
Experience with vendor coordination, procurement, or purchasing is an asset
Familiarity with expense reporting, payroll support, or financial administration is an asset
Proficient in Microsoft Office (Excel, Word, Outlook)
Experience with systems such as OpenInvoice, Maximo, SAP, or similar is considered an asset
Strong communication and interpersonal skills
Ability to work independently with minimal supervision
What We Offer

Brunel connects specialists like you with world‑class opportunities across the globe. With more than 100 offices in 42 countries, we support your career growth by matching your expertise with industry‑leading projects. Whether you’re looking to advance your technical skills or take on new challenges, Brunel provides the platform to help you succeed.

About Brunel

With 50 years of experience in Oil & Gas, Mining, Renewable Energy, Automotive, Life Sciences, and Infrastructure, Brunel is known for partnering with the best in the industry. We deliver global recruitment and workforce solutions that help clients complete major projects safely, compliantly, on time, and at the highest quality. Wherever your career takes you, Brunel helps you get there.

… more

Requirements added by the job poster

• 1+ years of work experience with Microsoft Office

• 1+ years of work experience with Microsoft Excel

• 3+ years of experience in Administrative