Project Coordinator

Are you organized and customer-focused with a passion for creating a positive workplace experience? Apply Now!

Working with one of our top financial clients, this role calls for a Project Coordinator. The Project Coordinator will be responsible for supporting daily office operations, coordinating workplace services, and ensuring a seamless environment for employees and visitors alike. This position offers an opportunity to contribute to a well-functioning, engaging workplace while developing your project management and facilities coordination skills.

Pay rate range (CAD): $17.60/hr – $34.78/hr

Responsibilities

Maintain a clean, organized, and fully functional office environment
Manage office supplies, kitchen inventory, refreshments, and shared resources
Coordinate with building management, technology, facilities, and Workplace Services teams to resolve issues
Monitor office conditions and escalate maintenance concerns as needed
Support planning and execution of meetings, town halls, leadership sessions, and employee events
Coordinate room bookings, catering, materials, seating, and logistics for events
Assist with workplace engagement initiatives in collaboration with internal teams
Serve as the primary contact for workplace-related questions and requests
Welcome visitors, coordinate access, hospitality, and meeting arrangements
Support onboarding activities, including access card administration and new hire setup
Manage incoming mail, courier shipments, packages, and print requests
Maintain workplace systems such as seating management tools
Distribute office communications and support special projects
Coordinate vendors, suppliers, and service providers
Track inventory levels and place orders as required
Support workplace health, safety, and emergency procedures
Desired Skill-Set

2-5 years of experience in workplace services, office administration, facilities coordination, hospitality, or related field
Strong organizational and time management skills
Excellent customer service and communication skills
Ability to manage multiple priorities and work independently
Strong attention to detail and problem-solving skills
Proficiency with Microsoft Office applications
Experience coordinating events, meetings, or workplace operations is an asset
Nice to Have

Previous experience supporting workplace engagement or employee programs
Knowledge of health and safety regulations in office environments
Experience working with vendors and external partners
Ability to adapt to changing priorities and deadlines
Basic familiarity with workplace management software or tools