Office Coordinator

About the Role:
We’re seeking a proactive and organized Office Coordinator to join one of our clients growing team in downtown Toronto. This is a fully on-site role offering the opportunity to transition from a temporary to a permanent position for the right candidate. The ideal person thrives in a fast-paced, team-oriented environment and has prior experience in office management.

Key Responsibilities:
✅ Oversee daily office operations to ensure a smooth and efficient work environment
✅ Greet and assist visitors and serve as the first point of contact for staff and vendors
✅ Coordinate onboarding and offboarding of employees, including desk setup, IT coordination, and welcome kits
✅ Manage office supplies, kitchen inventory, and vendor relationships (cleaning, courier, building management)
✅ Support scheduling of internal meetings, events, and travel logistics as needed
✅ Maintain records, organize shared drives, and support basic administrative tasks for the HR and Finance teams
✅ Act as a liaison between departments to support cross-functional office needs

Qualifications:
✅ 3+ years of experience in office coordination or office management
✅ Experience managing employee onboarding/offboarding processes
✅ Excellent organizational and multitasking skills
✅ Strong written and verbal communication skills
✅ Comfortable using Microsoft Office Suite (Outlook, Word, Excel) and/or Google Workspace
✅ A friendly, professional demeanor and a proactive, problem-solving attitude