Project Coordinator

Are you a seasoned project coordinator with a passion for event management and strategic execution? Apply Now!

Working with one of our top financial clients, this role calls for a Project Coordinator – Expert. This position involves leading complex sales support initiatives, managing end-to-end event planning and execution, and collaborating with cross-functional teams within a dynamic asset management environment. The role offers an engaging opportunity to refine your project management skills while contributing to impactful distribution programs.

Pay rate range (CAD): $54.35/hr – $65.22/hr

Responsibilities

Lead end-to-end content development, including quarterly publications and online content updates
Develop and maintain virtual sales materials tailored to target audiences
Support investor relations by preparing portfolio manager commentaries and client-focused resources
Contribute to the strategic planning of events, identifying opportunities for program enhancement and ROI optimization
Manage integrated project timelines from inception through post-event evaluations
Coordinate with stakeholders across Marketing, Compliance, Digital, and Product teams to finalize event materials and logistics
Oversee event execution, including venue management, registration, vendor relationships, and onsite logistics
Ensure all event-related activities adhere to budgets, invoice reconciliation, and audit controls
Track event metrics, collect attendee feedback, and prepare post-event effectiveness reports
Cultivate and maintain strong relationships with internal teams and external vendors to support smooth execution
Continuously seek process improvements to enhance event quality and operational efficiency
Desired Skill-Set

Seven or more years of project management and event planning experience in financial services or banking
Post-secondary degree in marketing, communications, project management, or related field; or equivalent experience
Proven ability to manage multiple projects simultaneously with attention to detail
Strong stakeholder management and interpersonal skills
Proficiency with MS Office tools and event technology platforms such as Cvent and Formsite
Sound judgment and problem-solving abilities in fast-paced environments
Excellent verbal and written communication skills, with experience presenting virtually and in person
Ability to influence, build consensus, and work independently under tight deadlines
Adaptability to evolving priorities, ambiguity, and changing responsibilities
Entrepreneurial mindset with a focus on business results
Nice to Have

Experience in asset management or investment industry
Knowledge of industry regulations and compliance standards
Exposure to virtual or hybrid event formats
Ability to manage vendor contracts and negotiate solutions
Familiarity with digital marketing tools and content management systems