Project Administrator

About the job
Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you’re ready to be part of a team that plays a pivotal role in Ontario’s most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

Key Responsibilities:

Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures
Administration of Material and Sub-Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc)
Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc)
Prepare, submit and process payment certificates
Perform bi-monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly
Monitor, maintain and communicate project reporting (weekly, monthly)
Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc) both on Sharepoint and Autodesk
Processing materials and services received on site into the Oracle system (goods receipts)
Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc.
Processing of change orders for vendors and suppliers (material and subcontractor) and issuing
Tracking of fuel consumption and pricing on site, as well as assets (fuel fobs, radios etc)
Management and scheduling of site office suppliers (cleaning, printing)
Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team

Key Qualifications/Requirements:

Experience in an on-site administrative role, reporting directly to and coordinating with site management
Experience in contract management
Excellent written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Microsoft Office and Oracle system, with aptitude to learn new software and systems
Fluent in English required
 

What Amico Can Offer You

Competitive Salary
Medical, dental, and vision insurance
Employer Matching Retirement Program
Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates.

Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third-party resumes accepted.