Intermediate Procurement Specialist

About the job
WE’RE HIRING

Position title: W8486-260510\A – Intermediate Procurement Specialist

Contract: 1 year

Working Status: On-Site

Location: 450 Croil Private, Ottawa, K1V 1J1

Security: Secret Clearance and Controlled Goods

Hours: 7.5 hours a day

Mandatory

MT.1 – The proposed resource must have a minimum of twenty-four (24) months of experience, within the last forty-eight (48) months, in the material management of goods.
MT.2 – The proposed resource must have a minimum of twenty-four (24) months of experience, within the last forty-eight (48) months, using an Enterprise Resource Management system (e.g. SAP, DRMIS) to analyze and provide recommendations on distribution and/or replenishment of inventory levels.
MT.3 – The proposed resource must have a minimum of forty-eight (48) months of combined experience in the last ninety-six (96) months providing logistical supply support to multiple clients and customers, by performing the following tasks:
Maintaining electronic and physical records of stock keeping or inventory levels, customer orders, etc
Preparing usage reports and movement history, and performing electronic audits of material, etc.
MT.4 – The proposed resource must have a minimum of sixty (60) months of combined experience, within the one hundred and eighty (180) months in four (4) of the following six (6) material management activities:
Stock Transfers;
Material requirement planning
Inventory management
Preparing inventory reports
Maintaining stock level
Monitoring annual historical stock usage trends

Rated Criteria

RT.1 – The proposed resource should have more than sixty (60) months of combined experience, within the last one hundred and eighty (180) months, in four (4) of the following six (6) material management activities:
material requirement planning
Inventory management
supply chain management
Preparing inventory reports
Maintaining stock level
Monitoring annual historical stock usage trends
RT.2 – The proposed resource should have more than forty-eight (48) months of demonstrated experience, within the last ninety-six (96) months, using SAP to perform the following material management transactions.
ME55: “Collective release of Purchase Requisition”
ME28: “Release purchase order”
MMBE: “Review of stock levels”
ZEPM_ODR: “Execute Outstanding Demands report”
ME21N “Create Stock Transport Order”

Scope

DCSEM requires one (1) Intermediate Procurement Specialist here after referred to as Supply Specialist to provide monitoring of usage of materiel, providing recommendation to the Technical Authority (TA) about distribution, disposal and repair forecasts; monitoring usage of materiel and adjust the disposition of the materiel; and other material management tasks.

Tasks

The Contractor’s resource will perform tasks for DCSEM. These tasks must be performed in accordance with the Procurement Administration Manual (PAM) and Financial Administration Manual (FAM) and include, but are not limited to the following:

Supply tasks:

Assist in the development of procurement planning;
Hasten vendors for deliveries;
Liaise and respond to inquiries from clients/units/bases and various other stakeholders including, but not limited to, PSPC, Director Quality Assurance (DQA), and companies;
Perform logistics/supply management support, including but not limited to; Storage Transfer Orders, monitoring of inventory levels and approving the release of stocked items;
Manage all related supply documents within the Defence Resource Management Information System (DRMIS) and the Record Document Information System (RDIMS);
Perform material management activities, including inventory management, ordering/ movement of material and supply services as directed by the Supply Administration Manual (SAM) A-LM-107-100/AG-001. The DRMIS Material Management Module departmental system of record shall be used in support of this activity where applicable daily management and distribution activities are required;
Prepare supply requisition documents: DRMIS transaction ME5A: Purchase requisition list, on supply matters requiring procurement to be presented to the TA and Procurement officer assigned to DCSEM section;
Plan and implement material provisioning and distribution between the main DND depots;
Monitor usage of materiel and adjust the disposition of the materiel by reviewing demands for controlled material via DRMIS transactions ME55 Collective release of Purchase Requisition and ME28 Release purchase order;
Establish Dues in the Materiel Management System of Record to allow timely receipt at the Depots or other designated locations, making the materiel readily available;
Review and, upon approval from the Technical Authority, action priority demands for customers across the Canadian Armed Forces (CAF);
Process stock movements within the bases and depots for all Canadian Armed Forces (CAF);
Verify establishment levels for bases and units prior to release of stock to monitor and control stock movement;
Review and consult on matters of cataloguing data in the Canadian Government Cataloguing System (CGCS) with the technical authority to establish, verify and modify material data to reflect changes in models available or changes needed to reflect change in how it is being managed by a supply perspective;
Respond to inquiries from the Canadian Armed Forces for information about material, material movement, supply of material, and status of orders within DRMIS;
Monitor supply activities and report on matters of maintenance, repair, overhaul and Equipment Management Team (EMT) activities;
Perform the annual review of the repair data on the Selection Notice and Priority Summary (SNAPS) with the TA; and
Provide recommendation to the TA about distribution, disposal and repair forecasts via an annual check of all material under the TA’s authority