HRIS/ Payroll Assistant

About the job
OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to the Manager, HRIS/Payroll, the HRIS/Payroll Assistant provides support and maintenance to the University’s Human Resource Information System (HRIS). The HRIS/Payroll Assistant works closely with the HRIS/Payroll unit to ensure data integrity, and day-to-day processing are completed in a timely manner. The HRIS/Payroll Assistant plays a key role in supporting HRIS related projects as well as focusing on continuous improvement of the services and programs the unit provides.

Summary Of Responsibilities

Update and maintain the integrity of the HRIS by setting up processing all new hires across the University, including initial system setup, IT access setup and inputting all employment related changes by supporting all employee groups at the institution. This includes but is not limited to initial system setup and supporting employment changes throughout the employment life cycle.With a thorough knowledge and understanding of the University’s Collective Agreements, administer compensation, and payroll-related changes and maintain data integrity within the HRISAssist with on-going data audit processes and running queries; analyze data and review documents for accuracy and completion of data inputs in a timely manner to ensure the HRIS is well-maintainedResponsible for the on-going maintenance of the HRIS/Payroll SharePoint site to ensure payroll-related forms, processes and policies are up to dateAssist in routine system upgrades or implementation of new system features including testing of system changesAssist with people reporting requirements including but not limited to employment change data, workforce data, and ad hoc report requestsCoordinate pre-employment paperwork and processes to set up all employee groups on relevant University systemsResponsible for the on-going maintenance of the HRIS/Payroll SharePoint, and website to ensure payroll related forms, processes and policies are up to date, and ensuring that the departmental website is maintained with appropriate reference information as neededSupport continuous improvement initiatives and identify ways to improve existing processes and programs through the use of technology; maintain knowledge of the system and data dependencies of the HRISResolve any employee inquiries by providing information and/or directing requests appropriately; escalate inquiries, as required, to areas of expertise per established processes; assist with other departmental communications as neededAct as a back up to the HRIS/Payroll Administrator as required, by ensuring that HRIS/payroll functions are completed in accordance with established policies, procedures, and regulationsDevelop and maintain accurate paper and electronic office filing systems, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirementsAssist the Manager, HRIS/Payroll, and other departmental staff in related functions contributing to the successful operation of the HRIS office

Qualifications

Post-secondary degree in a related field with a minimum of two (2) years of work experience within a payroll department; working towards completion of academic requirements for the Payroll Compliance Practitioner (PCP) designation an asset;Experience with Crystal reporting would be considered an assetStrong computer skills and a working knowledge of all Microsoft Office applications, particularly ExcelKnowledge of and experience using an HRIS; experience with Colleague by Ellucian an assetExcellent interpersonal skills, and demonstrated professionalism, judgement, and discretion in dealing with sensitive or confidential mattersDemonstrated commitment to client service, specifically faculty, staff, students and external contactsDemonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and facultyStrong sense of urgency, oral & written communication skills, with exceptional attention to detail, organizational skills, and ability to respond effectively to multiple and changing priorities by adapting and remaining flexibleDemonstrated ability to work independently and participate collaboratively in a team environment

Mode of Work: Remote

Compensation: Hiring Range – $50,163.56 to $57,378.18 per annum, commensurate with experience, plus benefits; Salary Range – $50,163.56 to $65,081.34 per

hour/annum.

Hours of Work: Total of 35 hours per week.

Application Deadline: Interested applicants are invited to submit an updated *resume and cover letter (PDF)by selecting “Apply Now” below. Review of applications

will begin Friday May 23rd, 2025 and continue until the position is filled.

Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.