Executive Assistant – Banking

Are you an organized professional with a passion for supporting senior executives? Apply Now!

Working with one of our top financial clients, this role calls for an Executive Assistant – Banking. This position offers the opportunity to provide high-level administrative support within a dynamic banking environment, supporting key leadership and contributing to the smooth operation of the executive office.

Pay rate range (CAD): $17.60 – $22.60

Responsibilities

Provide dedicated administrative support to senior banking executives, including calendar management, meeting coordination, and correspondence handling
Arrange complex travel plans including international and domestic flights, hotels, and ground transportation
Manage and prioritize multiple tasks, ensuring all deadlines are met with high accuracy
Prepare, review, and maintain reports, presentations, and documentation requiring a high level of attention to detail
Coordinate and organize meetings, ensuring all logistics are handled seamlessly, including booking facilities and arranging necessary equipment and refreshments
Exercise discretion and confidentiality when handling sensitive information and correspondence
Handle reception duties as needed, greeting couriers and visitors efficiently
Assist with event planning and logistical support for meetings or corporate events
Maintain proficiency with MS Office applications and software systems relevant to the role (e.g., MS Outlook, Word, Excel, PowerPoint)
Desired Skill-Set

Administrative background with 1-2 years of experience supporting senior leadership in a corporate environment
Excellent written and verbal communication skills, professional and polished at all times
Strong organizational skills and ability to multitask efficiently
Proven time management and prioritization skills
Experience managing complex travel arrangements and itineraries
Ability to work independently and navigate a large, complex organization
Discretion and high sensitivity when managing confidential information
Nice to Have

Previous experience supporting C-suite executives in a financial or banking environment
Event planning and coordination experience
Fluency in additional languages is an asset