Administrative Assistant – Banking

Are you detail-oriented and organized with a passion for supporting banking operations? Apply Now!

Working with one of our top financial clients, this role calls for an Administrative Assistant in the banking sector. This position involves providing essential administrative support for day-to-day operations, team coordination, and ensuring smooth workflow within a fast-paced environment.

Pay rate range (CAD): $17.60/hr – $19.41/hr

Responsibilities

Manage and maintain calendars for multiple advisors, resolving scheduling conflicts creatively
Assist with onboarding and offboarding activities for team members
Handle administrative tasks such as preparing reports, invoices, correspondence, and documentation
Process paperwork, forms, and documents requiring signatures, mailing, and filing
Support internal team communication and provide updates on project statuses and daily activities
Facilitate efficient handling of confidential information, including email correspondence for leadership
Provide vacation and temporary coverage for colleagues and support additional leaders as needed
Assist with the execution of ad-hoc administrative tasks with accuracy and diligence
Participate in team meetings and internal touchpoints to stay aligned on priorities
Contribute to a positive team environment, fostering a culture of care and professionalism
Desired Skill-Set

1-2 years of administrative experience, preferably in banking
High school diploma or GED required
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint)
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to work independently and collaboratively in a multi-task environment
Adaptability to shifting priorities and fast-changing scenarios
Demonstrated attention to detail and accuracy
Strong judgment and discretion when handling sensitive information
Nice to Have

Previous banking experience
Experience coordinating travel arrangements
Familiarity with banking policies and procedures
Experience with onboarding and training new administrative staff