Administrative Assistant

About the job
TEMP to PERM Position

Kelly Services has partnered with a client in Toronto, ON to recruit for a temp to perm opportunity

Role: Facilities Coordinator

Downtown Toronto, ON | In-office (Mon–Fri)

Temporary 3-month position with potential to go permanent

Our customer is looking for a highly organized, people-focused Facilities Coordinator to own the day-to-day rhythm of their Toronto office. This role is all about creating a seamless, welcoming, and well-run workplace experience for employees, guests, and partners.

You’ll be the go-to person for office operations, facilities coordination, vendors, supplies, and employee experience moments, while working closely with the Workplace & Facilities Manager on projects that keep their office running at its best.

RESPONSIBILITIES:Be the first point of contact in the office; welcoming employees, guests, and visitors with professionalism and warmth
Responding to workplace requests quickly and effectively, ensuring a great day-to-day employee experience
Coordinate office operations including maintenance, security access, and facilities requests
Manage vendors, supplies, inventory, ordering, and basic budget tracking
Support planning and execution of office events and employee engagement activities
Partner on workplace projects and help track timelines and deliverables
Keep the office running smoothly, efficiently, and looking its best
QUALIFICATIONS:

3+ years in office administration, workplace services, facilities, or similar roles
Strong customer service mindset; you genuinely enjoy helping people
Excellent organization skills and the ability to juggle competing priorities
Strong communication skills and a positive, proactive attitude
Comfortable working in a fast-paced, ever-changing environment
Intermediate–advanced MS Office and Google Workspace skills
Ability to lift upto 25lbs when needed
Nice to HaveExperience in events coordination or workplace engagement
Vendor or facilities management experience
Exposure to health & safety processes (JHSC, First Aid, Fire Warden)
Background in a tech or high-growth company
Perks3-month temporary position with potential to go permanently
Pay rate ranges from $27.00 – $29.00 per hour, depending on experience
Free healthy snacks and Tuesday lunch provided
Energetic, collaborative office culture
Opportunity to develop and grow your skills
Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Requirements added by the job poster

• Commute to this job’s location

• Authorized to work in Canada