Administrative Assistant – Intermediate

About the job
Administrative Assistant – Intermediate (GOAPRDJP00000864)

Client: Govt of Alberta

Contract Duration: 6 months, possibility of extension

Work Status: On-Site

Work Location: Edmonton, is the Forestry building – 9920 108 St NW, Edmonton, AB T5K 2M4

Must Have: Education

· High School Diploma/GED

Must Have: Soft Skills

· Clear verbal and written communication skills and the ability to interact professionally with a diverse group.

· The ability to maintain accuracy while working at a fast pace.

· The ability to maintain confidentiality.

Must Have: Travel/Flexible Schedule

· Candidate is present in Edmonton

Must Have: Work Experience

· 1 year experience using Microsoft Office Suite tools.

· 1 year relevant experience in a role similar to this. Experience must be applicable to this role

· 1 year supporting the Executive Director with calendar management, email management, and meetings

Nice to have: Education

· Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)

Nice to have: Work Experience

· Experience working within a government environment.

Description:

The Administrative Assistant is responsible for providing comprehensive administrative and clerical support to the Executive Director, Branch Administrator, managers, and staff. This role ensures smooth daily operations by managing office needs, coordinating communications, maintaining organized records, and supporting a wide range of branch activities. The Administrative Assistant is a key point of contact for internal and external stakeholders and contributes to an efficient, well‑functioning workplace.

Duties will include the following but are not limited to:

Administrative & Clerical Support

· Perform a variety of administrative and clerical tasks to support day to day branch operations.

· Proofread, format, and prepare Word documents to ensure accuracy and professional presentation.

· Create correspondence, memos, templates, and other documents as required.

· Answer and triage emails, ensuring timely and professional responses.

· Copy, scan, file, and organize both physical and digital records in accordance with records management standards.

· Track documents, files, and information using Excel and other digital tools.

· Order, maintain, and organize office supplies and materials.

Support to Executive Director & Branch Administrator

· Assist the Executive Director and Branch Administrator with daily administrative needs and task coordination.

· Manage the Executive Director’s calendar, schedule meetings, coordinate appointments, and ensure all materials are prepared in advance.

· Collect and distribute packages, mail, and internal documents throughout the office.

· Support leadership with document preparation, follow up tasks, and information requests.

Meetings, Events & Coordination

· Organize branch events, team functions, and internal activities.

· Coordinate and book meeting rooms, ensure required materials and technology are prepared, and manage logistics.

· Attend meetings as required and take accurate, detailed meeting minutes.

· Track action items and follow up to support workflow continuity.

Anticipated Interviews dates

· Interviews are estimated to start on March 16, 2026. This is an estimate only.

Scoring Methodology:

· Financial/Pricing: 10%

· Resource Qualifications: 40%

· Interview Process: 50%

ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.

EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

Requirements added by the job poster

• Authorized to work in Canada

• Working in an onsite setting