Human Resources Administrative Coordinator

About the job
Mulvey & Banani is a Toronto-based engineering consulting firm providing comprehensive and integrated building systems engineering services for electrical and electronic systems that are innovative, resilient, and adaptable for new building construction and re-purposing/renovation of existing buildings.

About the Role: The HR Administrative Coordinator will play a pivotal role in supporting both Human Resources Functions and Executive Administration. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

This role offers an excellent opportunity to gain comprehensive experience in both HR and Administrative Functions, with the potential for growth within the company. If you’re enthusiastic about contributing to a positive workplace culture and supporting various operational aspects, we’d love to hear from you.

Duties and Responsibilities

Assist with recruitment and interview process. Track status of candidates, and respond with follow-up emails at the end of the recruiting process.Coordinate onboarding and offboarding processes, ensuring all documentation is completed and systems are updated.Maintain and update employee records in HR databases, ensuring accuracy and confidentiality.Support the development and implementation of HR policies and procedures.Organize and maintain physical and digital files, ensuring easy retrieval of information.Manage calendars, schedule meetings, and coordinate other administrative tasks.Assist in organizing and coordinating company events, including logistics and vendor management.Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.Collaborate with the HR Manager to develop initiatives that promote a positive workplace culture.Handle confidential information with a high level of discretion and professionalism.Perform other duties as assigned.

Desired Skills and Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.0–2 years of experience in HR, Administrative Support, or a related area.Strong organizational and time management skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team.High level of integrity and ability to handle sensitive information confidentially.A proactive attitude and willingness to take initiative.

Perks & Benefits

Hybrid Work ModelPaid Sick TimeHalf-Day Fridays (throughout the year!)Health Insurance – 100% Premiums Paid by the companyWellness & Fitness ReimbursementProfessional Membership and Formal Education Reimbursement (for applicable roles)Career Development and Professional Development Sessions (count towards your CPD!)Referral Bonus ProgramOffice/Building Amenities: Free Access to an On Site Gym, EV Charging Stations, Café LoungeMonthly Pizza/BBQ lunchesMonthly Ice Cream Days during SummerMulti-Faith Room available in the office for religious purposesModern, Dynamic, and Vibrant WorkspacePresto Card for Work-Related Travel (when meeting clients or visiting sites)Annual Social Retreats including Family Ski-Day, Golf Tournament, and Holiday PartyMonthly Social Events including but not limited to Skating, Bowling, Paint Ball, Volunteering Initiatives, Fitness Challenges, Ping-Pong tournaments, Sports Events, and more.

Why join us?

We’re proud to help people discover and do what they love. Join a team that celebrates each other!Mulvey & Banani is a Deloitte “Best Managed Company” since 2015 and achieved Platinum Club status in 2025.Join a company where people share a passion for creating remarkable projects and have the drive to be successful, together!Culture is a core element of our overall vision and strategic plan. We’re committed to embedding diversity, equity, and inclusion (DE&I) into everything we do at Mulvey & Banani, making sure everyone is respected, treated equally, and celebrated for who they are—no matter what.

Accommodations & Accessibility

Mulvey & Banani provides employment accommodation throughout the recruitment process. Should you require any accommodation, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, suggestions, or required documents regarding accessibility in a different format, please reach us at recruitment@mbii.com

Diversity & Inclusion

At Mulvey & Banani, we are committed to building an environment where everyone feels included, valued, and heard. Diversity, inclusion, and belonging are an important part of our everyday work, and it is our belief that they enable us to reach our goal of providing excellent quality and care in our products. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.