Administrative Assistant
Job Description
About the job
We are recruiting for Admin Assistant (Bilingual-French & English) roles for a 12 months Contract with a possibility of extension, for the External Mandate Division. Working in 1 team, with 25 to 30 people
Kirkland -Address: 16750 Trans-Canada Hwy, Kirkland, Quebec H9H 4M7
Corporate Affairs & Community Engagement Team (12 month contract):
Interacts with senior level individuals both within and outside of the Company, locally and globally.Lobbying administration and reportingExpense reportTravel coordinationManages the supplier payment process, including purchase orders, Non-PO payments, purchase requisition reconciliation, invoice processing and follow-up of related issues.Maintain, track and communicate departmental budget and accruals.Interview scheduling and assists with logistical onboarding / offboarding of employees and updates distribution listsAssembles and analyzes confidential information, prepares reports/ presentations, agendas and correspondence of varying degrees of complexity.Provides general administrative support including sponsorship requests, expense report support, travel and meeting coordination, as needed, by the Team.Supporting team building departmental activitiesCoordinates departmental communications, translations, and vacation
Required Skills:
Proficient in Microsoft Office (Word, Excel, PowerPoint, Sharepoint and Outlook) is essential.Language: Bilingual (French and English), written and oral.Knowledge of Teams, SAP/Coupa, Concur is an asset.Organization, multitasking and time management
Competencies:
Result Oriented: Understands the functioning of the Company, driven, hard worker, committed and pro-active.Focuses on customer needs (internal and external customers).Project Management skills: Plans and organizes work in an efficient and effective manner to meet objectives.Ability to adjust to constant/changing situations and manage relationships with othersAttention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, flexibility, and tactWorks effectively without constant and direct supervision or guidance
